Constitution

Caistor Local History Society

  1. TITLE

 The name of the Society will be the Caistor Local History Society.

  1. AIMS

To promote an interest in the history and archaeology of Caistor and its surrounding area.

To ensure that the Society is accessible to all because we believe that local history is for everyone.

To work closely with relevant local bodies, by arranging exhibitions, talks, walks, physical preservation and display of artefacts, ephemera and excavated items with local historical connections.

To take continued advantage of liaison with academic experts and experienced people.

To involve and encourage the community in the study of, and research, promotion, preservation, study and recording for posterity of local and family history and archaeology.

To work with other local groups to encourage civic pride and to appreciate the rich history of Caistor and its surroundings.

To continue to secure the Town Council’s interest/support.

To ensure that, as far as possible, all artefacts, ephemera etc. of historical interest are placed into the custody of the Caistor Heritage Trust (an independent body formed solely for the purpose of safely protecting local historical items) for safe keeping in perpetuity.

  1. MEMBERSHIP

Membership to the Society is open to anyone with an interest in the promoting and preservation of the Aims as set out in paragraph 2.

Membership subscription, as agreed by the members at an A.G.M., to be paid within 28 days of commencement of the Society’s year.

Only members who have paid the relevant subscription to be regarded as full members with voting rights.

  1. COMMITTEE

The Society to be administered by a committee elected annually from within the current eligible membership.

The committee shall consist of the following officers and members :-

Chairman

Vice Chairman

Secretary

Treasurer

Five (5) other members.

The Chair shall be responsible for conducting all committee and general meetings.  In the absence of the Chair these duties to be carried out by  another committee member agreed at the meeting.

The Chair to have a casting vote in the event of an equal split vote at any committee or general meeting.

The committee shall have the power to fill any committee vacancy until the next General Meeting.

The committee shall have the power to co-opt up to two, (2), additional members to the committee for that year.

The committee to be voted in at the A.G.M.

The committee shall meet at least six, (6), times per Society year, which shall be from 1st April to 31st March.

  1. GENERAL COMMITTEE

An A.G.M. will be held in the month of May each year at which all members of the committee shall stand down, but each shall be eligible for re-election.  Members to be notified at least 21 days before the declared date in writing or by electronic communication of the date of the A.G.M.

Purpose of the A.G.M. to :-

  • Elect officers and members of the committee.
  • Receive reports from the Society’s Officers.
  • Receive the audited accounts of the Society
  • Provide a forum for members to set resolutions before the committee. Any resolution to be submitted to a General Meeting shall be received in writing at least fourteen days before the meeting.

E.G.M. may be called by the committee or if at least 10% of the membership make application to the Secretary in writing, such a meeting to be notified to the members at least twenty one days before the date of such meeting.

Any general meeting shall have a quorum of at least one third of the membership in attendance.

  1. FINANCE

Financial year to commence on the 1st April each year

  1. Audited accounts to be presented at the A.G.M.
  2. Financial statement to be presented at all general committee meetings.
  3. Authorisation of payment by cheque, or other means, to be signed by two nominated signatories.

7.  CLOSING DOWN

In the event of the Society being wound up any assets remaining after payment of proper debts and liabilities shall be transferred to a charitable institution or society having similar objects to the Caistor Local History Society, and any records of the society to be deposited with an appropriate organisation.